Mayor Geving called to order the meeting of Deer River City Council at 6.:00 PM.
II. Present Mayor Geving asked for roll call attendance. Mayor Geving, Council members, Pat Richards, Dan Graf, and Barb Serfling. Via Zoom Chris Reed. Also, present City Administrator Mark Box, Police Chief Brian Castellano, Public Works Foreman Jason Lundquist, and CEDA representative Sarah Carling via Zoom.
III.Pledge and Prayer
IV. Approval of Minutes Motion by Chris, second Pat by to approve the May 26th, minutes as amended. Roll call vote carried.
V. Approval of Bills Motion by Pat, second by Dan, to approve the bills for the amount of $51,575.88 and allow inter-fund transfers to cover any negative fund balances. Roll Call vote carried.
VI. New business
1. Public Works report Jason gave a Hwy 6 project update. Everything is moving along smoothly.
Little League has asked to use the ball fields and to have a portable toilet placed at the park. They will be responsible for cleaning the toilet before and after the games. The portable toilet will be locked when they are not using the fields. They will log when the cleaning happens and sign off on a form and turn into Jason. The Council approved the use by Little League.
Public Works will be patching 4th St Se this week if the weather allows.
The new mower has arrived at the dealership. Jason will make the exchange this week.
Jason thanked the City of Cohasset for their help getting the flower baskets hung. Motion by Dan, second by Barb, to approve the Public Works report. Roll call vote carried.
2. Administrators report Mark informed the Council that he is working with MnDOT to see if they will partner for street lights along Hwy 2 west to the City limits.
Andy has drafted a contract for the White Oak Tractor Club to use the building and property previously used by the White Oak Society. The Tractor Club has a group that will be clean out the building this week. Mark had a dumpster placed at the building. When Andy has the contract finalized, Mark will bring it back for signatures.
The City has met the pay equity requirements for the State. The report has to be filed every two years.
Mark presented the worker Comp. renewal form. Mark suggested staying with the non-deductible plan. Mark also shared that the rate has been going down the last two years. Motion by Pat, second by Chris, to renew the worker comp with the non- deductible plan. Roll call vote carried.
The City has been approached by Jeff Niemala to see if the City has any interest in purchasing a vacant lot near Lions Park. The Council asked Mark to see what he is asking for the lot. Mark will contact Jeff and bring information back to the next meeting. Motion by Dan, second by Barb, to approve the Administrator’s report. Roll call vote carried.
VII. Other Chris asked if Mark had any updated information on the possible bonding bill during the special session. Mark updated the Council to where the City was positioned when the regular legislative session ended. Mark did not know what the legislation would be looking at in light of the recent events in Minneapolis. There is talk of using the bonding bill money to help rebuild the area of Minneapolis that was destroyed during the riots in the last two weeks. Mark will reach out to Representative Layman this week to get her input.
Sarah Carling said she and Mark had met a couple of times to work on the potential projects identified by the Council at earlier meetings. Sarah has contacted a company that completes housing studies and asked what they would charge to do a housing needs survey to determine if a full housing study would be warranted. Mark is working on street lighting, and we are also looking at the other areas identified, such as parks, playgrounds, and parking. Dan shared that the Northern Star Coop is installing an L.P. vehicle fill station. The location in the Northern Star’s business office parking lot.
Mayor Geving adjourned the meeting at 6:56 PM.
Minutes submitted by: City Administrator Mark Box ___________________________
Minutes approved by City Council on June 22nd, 2020, and signed by Mayor Geving.
May 26th, 2020
I. Call to order
Mayor Geving called to order the meeting of Deer River City Council at 6.:00 PM
VI.Present Mayor Geving, Council members, Dan Graf, Pat Richards, Barb Serfling. Absent Chris Reed. Also, present City Administrator Mark Box, Police Chief Brian Castellano, Public Works Foreman Jason Lundquist, and Fire Chief Jordan. No attendies via Zoom.
III.Pledge and Prayer
IV. Approval of Minutes Motion by Pat, second by Barb to approve the April 29th Board of Appeal minutes as written. MCU Motion by Pat, second by Dan, to approve the May 5th regular meeting as amended. MCU.
V. Approval of Bills Motion by Dan, second by Pat, to approve the bills for the amount of $48,848.07 and allow inter-fund transfers to cover any negative fund balances. MCU
VI. New business
1. Fire Department Fire Chief Osse reported on ten calls for the month and stated grass fire season was slower than expected, and things are greening up so it should be coming to an end.
The Firefighters have started to train together again. Group size is still limited, and extra efforts are being taken to clean and disinfect.
The Department has received a grant from TransCanada Pipeline. $5,000.00 will go towards the purchase of a fire and rescue OHV.
The Department keeps communicating with the contractor working on Hwy 6 as to when the fire hall access may be restricted.
The Department has a tanker truck that they are trying to sell. Council agreed if the Department can't get a reasonable price for the truck, it will be transferred to the public works department. Mayor Geving asked that they set a length of time to try to sell the truck. Motion by Dan, second by Barb, to approve the Fire Department report. MCU
2. Police Department Brian reported that there were 135 calls for the month, which is slightly down compared to last year.
The A/C has been repaired on the new squad.
The department assisted Itasca County Sheriff’s Department with a drug search warrant in town. Drugs seized and one person arrested. Investigation is on going.
In conjunction with the construction the Department has increased patrols on 1st St Ne. Motion by Dan, second by Barb to approve the police report. MCU
3. Public Works report Jason gave a Hwy 6 project update stating a couple of things that needed to be changed already. There was a water main valve that needed to be installed at 1st Ave NE and Division St before the temporary water could be installed. This location also required a street light to be removed. The street light will be replaced and painted. At 2nd Ave NW and 1St NW, a fire hydrant needed to be replaced. Jason explained that the bolts that held the hydrant onto the main were corroded off. It was quicker to replace the hydrant than to order parts.
Temporary water is now hooked up and is being tested. The water main between 1st Ave Ne and 2nd Ave Ne will be replaced starting Tuesday. This area will go slower than others due to the contaminated soils. All of the water and soil in this area need to be tested and possibly hulled away for treatment.
Jason received a quote for the new mower, which showed that the City would receive $2,500.00 for a trade-in. The mower the City may have to wait until August to receive the new mower, but the dealer is looking for the mower in other parts of the country. The total purchase price will be $8,400.00 after the trade-in.
The annual lift station servicing has been completed. The main lift station is going to need some modifications done to it.
Grass and weed notices will be going out this week.
Bass brook recycling will be coming to pick up our scrap metal this week.
Mayor Geving asked what is going to be done with the broken water shutoff stand pipe on 4th St NE near the bank. Jason is planning to cut dig and replace a section of the pipe. This will be done when the hot mix plant is making the right type of mix.
Barb asked if we still plan to put power into the area at Hwy 2 and Hwy 6 to light the flags. This is still the plan, but with everything shut down, the donations to this project are not coming in. We will look at this later this fall. Itasca Utilities will be doing the work. Motion to approve the Public Works report by Pat, second by Barb. MCU
4. Administrators report Mark asked for the City employment policy to be updated. The City needs to state that all salaried employees will contribute to the health savings account. The positions of City Administrator, Assistant City Administrator and Police Chief are the affected positions, and they have all agreed to the contribution. Motion by Pat is second by Barb to approve resolution 2020-13 amending the City of Deer Rivers employment policy to allow the salaried positions to contribute to a health savings account. MCU
Mark has been in contact with the White Oak Tractor Club to discuss what responsibilities for the City and the Club are. The Tractor Club has agreed to upgrade the kitchen of the White Oak building to meet code. They will furnish and install the stove, countertops, sinks, refrigerator, and freezer. Also, they will supply the tables, chairs in the dining hall. They will pay for the utilities while they are using the building.
They will remove two walls to expand the dining area to give more options to rent. The tractor Club will be in charge of the use of the building.
The Club will continue to mow the same area they have been mowing. This is everything visible from Hwy 6. They will also maintain the road into the property. The Tractor Club agrees to notify the City before any changes to the property are made.
The City will be responsible for building maintenance, insurance, and utilities. The City will drain the waterlines each fall when the property is shut down. The City will clean out the debris and remove the old appliances that were left in the building.
The Club will need to carry their insurance listing the City as additional insured for their sawmill and other uses. In the event the Club rents out the building and alcohol are served, they are responsible for the liquor liability insurance and the licensing. The Council was agreeable to these guidelines and asked Mark to meet with Andy to have an agreement written up.
The City has been asked by Sportsman’s Café to use the City owned lot next to their building to set up outside dining. This is in conjunction with the States guidelines to open up cafes. Mark explained that this could be done using a right of way permit application which would spell out the intended use and requirements. After discussion, Pat's Motion, second by Dan, allows the property to be used by the Sportsman's Café for outdoor dining. MCU Motion by Barb, second by Dan, to waive the $25.00 permit fee. MCU
Mark asked to build a permanent plexiglass barrier for the license bureau counter. Mark estimates the cost will be around $1,000.00 for labor and materials. Motion by Barb, second by Pat, to allow Mark to make the improvements to the License Bureau counter. MCU Motion by Dan, second by Barb, to approve the Administrator’s report. MCU
5. Other Mark asked to keep the office running as-is for a couple of more weeks. We can revisit the office status at the next meeting. Mark and Jason have talked and suggested that the swim beach and parks remain closed for now. There’s a lot of extra things the City would need to do to have these areas open. Council agreed to keep these areas closed.
Motion to adjourn by Barb, second by Dan.
Mayor Geving adjourned the meeting at 7:08 PM.
Minutes submitted by: City Administrator Mark Box ___________________________
Minutes approved by: City Council on June 8th, 2020 and signed by Mayor Geving.
Past Council Minutes
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