City of Deer River

60 2nd Street SE

PO Box 70

Deer River, MN 56636

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CITY COUNCIL MINUTES

February 24th, 2020

Monday

6:00 pm

I. Call to order

Mayor Geving called to order the meeting of Deer River City Council at 6.:00 PM

II. Present - Mayor Geving, Council members, Pat Richards, and Chris Reed and Dan Graf. Absent Barb Serfling. Also, present City Administrator Mark Box, Police Officer Brian Castellano, Public Works Foreman Jason Lundquist, and Asst. Fire Chief Brandon Berndt.

III. Pledge and Prayer

IV. Approval of Minutes - Motion by Pat, second by Chris to approve the February 10th, minutes as amended. MCU Motion by Pat, second by Chris, to approve the special meeting as written. MCU

V. Approval of Bills - Motion by Chris, second by Pat, to approve the bills for the amount of $45,114.46 and allow inter-fund transfers to cover any negative fund balances.MCU

VI. New business

A. Fire Department - Assistant Fire Chief Brandon Berndt presented the fire report showing five calls for the month.

The new hires started their firefighter classes in February. The training is at the Deer River fire hall.

Jason shared that he has received the bid to replace the water main inside the hall. The new system will allow the fire trucks to be filled from the ground rather than standing on top of the trucks. There will be a wheel valve instead of ball valves, and the system will have a backflow preventer installed. To have two runs replaced, it will cost $16,250.00. If a third run is added, it would cost an additional $4,460.00. Jason also said at the time of the replacement; the fire hall will have a water meter installed. These repairs and services are required by DNR, OSHA, or the Minnesota Department of Health. Jason will talk with Fire Chief Jordan Osse and decide on two runs or three. Motion by Chris, second by Dan, to approve the Fire Department report. MCU

B. Police Department - Brian reported on 160 calls for January. This is up from 142 calls in January 2019.

Brain attended training at Fort Ripley for Chief Law Enforcement Officers and Command Academy. This was a week-long training which Brian said was very good.

The new squad continues to have small problems. Squealing brakes, and it is using oil. The dealer says it because of the car idling so much. Brian said once it gets warmer, they will shut the engine off when stopped and see if it makes a difference. Motion by Dan, second by Chris, to approve the Police Report. MCU

C. Public Works - Jason will be attending a water and wastewater classes March 3rd- 5th in St Cloud.

The decorations will be coming down this week. The City of Cohasset will bring their bucket truck over. The Mayor called and offered their service and the use of the equipment. Steve and Richard will attend a bucket truck safety class next spring, and then they will be able to operate the truck on their own. This can be done under the mutual aid agreement we have between the two cities.

Lift station 6 continues to have problems. The company that installed the new system will be here to figure out what’s going on. The Cenex lift station had a pump go out and will be repaired under warranty. Motion to approve the public works report by Chris, second by Dan. MCU

D. Administrators Report - At an earlier meeting in the year, the Council was asked if they wanted to tour the high school. Mark will set up a time in March during one of the working session dates.

First Call 211 is asking for their annual donation. After discussion, Chris motioned to table this and to have Mark bring back what the City has done in the past. Second, by Pat. MCU

Mark has been looking at another pay service to enable the City to take payments by credit cards or online payments. This company differs from others because they collect the convenience fees, and the money is in the City's account the next day. There is a one time set up fee of 150.00 and $495.00 credit card terminal cost to purchase. If the City wants to lease the terminal, it is $29.95 per month. Mark said he wants Andy to review the agreement before signing up. Motion by Pat, second by Chris, to move forward with setting this up after Andy has reviewed the agreement. MCU

As part of the pond addition project, the City will need to mitigate wetlands. After talking with SEH, it was determined that purchasing from the Minnesota wetlands bank would be the cheapest way to proceed. The wetland application process takes about six months. If we move forward with buying the credits, it cost a total of $95,183.20, with 15% due now. This amount is $14,277.48 and is nonrefundable. Motion by Chris, second by Pat, to move forward with the purchase of the wetland credits. After discussion motion carried.

The 2020 board of appeal and equalization is April 29th at 9:30 for the City of Deer River.

Mark informed the Council that the water meters are being estimated this month. Mark asked to send notices to customers asking them to clear a path to their readers and explained if this is not done, their meters will continue to be estimated until the snow level around their homes decreases. Council agreed to send the notice out.

Mark asked to have the Mayor sign the cross-county ski trails grant application. Motion by Chris, second by Pat, to sign the grant application. MCU

Mark provided information on having a company convert and host our ordinances. Their quote had two options, and Mark suggested option one, which is $1,000.00 to convert our ordinances and $495.00 per year to host. If there are changes needed, there would be a charge of $19.00 per page. Motion by Chris, second by Dan, to select option one. MCU Before sending the ordinances in the ordinance committee will go through and see if there are any recommended changes.

VII .Adjournment

Motion to adjourn by Chris, second by Dan.

Mayor Geving adjourned the meeting at 6:55 PM.

Minutes submitted by: City Administrator Mark Box

Minutes approved by: City Council on March 9th, 2020 and signed by Mayor Geving.

February 10th, 2020

Monday

6:00 pm

I. Call to order

Mayor Geving called to order the meeting of Deer River City Council at 6.:00 PM

II. Present - Mayor Geving, Council members Barb Serfling, Dan Graff, Pat Richards, and Chris Reed and Mayor Geving. Also, present City Administrator Mark Box, Police Chief Tammy Perry, and Public Works Foreman Jason Lundquist.

III. Pledge and Prayer

IV. Approval of Minutes - Motion by Pat, second by Barb to approve the January 27th, minutes as amended. MCU Motion by Dan, second by Pat, to approve the 28th work session meeting minutes as amended. MCU

V. Approval of Bills - Motion by Pat, second by Chris, to approve the bills for the amount of $34,142.46 and allow inter-fund transfers to cover any negative fund balances. MCU

 

VI. New business

A. Public Works Report - Jason has been busy repairing equipment in the shop. This year’s snow and the age of the material is a significant factor in the breakdowns. Steve and Richard are continuing to move snow from the boulevards. Motion by Chris, second by Barb, to approve the public works report. MCU

B. Administrator’s Report - Tuesday’s working session will be held at the high school to host the Itasca County town hall meeting to discuss the new jail facility.

Andy drafted a temporary easement for the property the City is selling to the snowmobile club. There is a mobile home that is sitting on the part of the land being sold. The title company will not give it a clear title without the easement. Once the mobile home is moved, the easement expires. Motion by Chris, second by Pat, to allow the Mayor to sign. MCU

Mark asked for the Council's opinion on having reservations for the pavilion at Moose Beach. Council felt this was a good idea but would like to have a policy in place. Mark will check with other communities and see if they have such a policy.

Mark has updated the City's social media policy as recommended by the League of Minnesota Cities. After discussion Motion by Pat, second by Barb to approve resolution 2020-03 a resolution updating the current social media policy language. MCU

Mark has talked with Steve about the web page, and Steve says he will need to work on this away from regular work hours. Steve felt that they could have this built in about two days. After discussion motion by Pat, second by Chris to allow Steve to design the web page and with up to 20 hours pay, and if more time is needed, Mark can grant the additional hours required. MCU

Mark gave the Council information on a social media webinar designed specifically for elected officials.

Mark has talked with the White Oak tractor Club, and they are asking what the City wants to do with the building at the White Oak sight. Mark had mentioned that they have the workforce to make repairs and modifications, and maybe the City could agree to pay the utilities and insurance if they agree to upkeep and maintenance. Mark said after talking with the State that any modification we want to make to the building will have to be approved by the DNR. Mark will speak with the Club about their plans. Chris asked if anyone would be in the south end of the building. At this time, Mark is not aware of anyone.

Mark said the City would have to update the tobacco ordinance because of the new federal law changing the age to purchase to 21. Andy will make the changes, and Mark will bring back it at a later date. Motion to approve the Administrator’s report by Chris, second by Barb. MCU

C. Police Report - Tammy said that the background check on the candidate for the patrol officer position has been completed and recommends hiring Jeremy Johnson. Tammy asked for a start date of March 23rd, which would allow him time to train and learn our City. On April 19th, he would be ready for active service, and Tammy will then vacation out to her retirement date. Motion by Chris, second by Barb to hire Jeremy Johnson for the position of police officer beginning March 23rd, 2020. Motion carried with Pat abstaining.

VII. Adjournment

Motion to adjourn by Chris, second by Barb.

Councilman Richards adjourned the meeting at 6:45 PM.

Minutes submitted by: City Administrator Mark Box

Minutes approved by: City Council on February 24th, 2020 and signed by Mayor Geving.

Past Council Minutes

By Request

The City Council Minutes page will only have the past two meeting minutes posted. If you wish to see previous meetings, please contact City Hall. Thank you.