Regular Meeting


I. Call to order 6:00 PM.

II. Present Mayor Geving, Council members Pat Richards, Dan Graf, and Barb Serfling. Chris Reed was
absent. Also, present City Administrator Mark Box, Police Chief Brian Castellano, Fire Chief Jordan
Osse, and C.E.D.A. representative Sarah Carling via Zoom Meeting.

III. Pledge and Prayer

IV. Minutes After discussion, Pat’s motion, second by Barb, to approve the regular meeting minutes as
written. MCU. Motion by Pat, second by Dan to approve the working session meeting minutes as
written. MCU.

V. Bills After discussion, Pat’s motion, second by Barb, was to approve the bills for $410,267.06 and
inter-fund loans to cover negative fund balances. MCU.

VI. Police Report Brian reported that there were 216 calls for the month. This was up from 207 in 2020.
Brian wanted to remind everyone that there is no overnight parking in the business district area. Parking
on the streets overnight causes issues when trying to remove snow. There will be tickets issued, and if
needed, vehicles will be towed at the owner's expense. Brian also reminded residents that all vehicles
parked on the streets must be moved at least every eight hours to clear the snow during the winter months.

The Police department expressed their condolences to part-time Officer Pat Richards on the passing of his
wife, Mindy Richards. Mindy worked for the Deer River Police Department and retired in the 1990s.

Motion by Dan, second by Barb to approve the police report. MCU.

VII. Fire Department The department had two calls for the month which were both assisting the Cohasset fire

The fire hall sewer line repair estimate is 10,500.00. This is to line the entire service line. Jordan is trying
to get the repair completed in December. Mark has applied for the funding to help pay for this repair.

Jordan applied for a grant to help with the purchase of new S.C.B.A. packs and air tanks. Enbridge Energy
has awarded the Fire Department $50,000 to go towards this purchase. Enbridge has been a great
community partner, and their support is very much appreciated. Motion by Pat, second by Barb to
approve resolution 2021-42 accepting the donation of $50,000 to be used to purchase the S.C.B.A.
equipment. MCU.

The A/C-heating unit is not working in the kitchen/office of the fire hall. Jordan has a service provider line
up to look at the unit. The A/C went out this past summer, and Jordan thinks they may have to replace the
entire unit.

The department will be testing three new recruits on Tuesday. If they are successful at passing the
physical test, Jordan will be asking to hire them. If they are hired, this will bring the roster up to 20, and
there will be five who will be attending the firefighter school in January. Motion to approve the Fire report
by Dan, second by Pat. MCU.

VIII. City Administrator Motion by Dan, second by Barb to approve resolution 2021-39, a resolution
excepting a donation of $400.00 from the class of 1969 to the fire department. MCU

Motion by Pat, second by Barb to approve resolution 2021-40, a resolution designating the 2022 polling
place as the Deer River City Hall. MCU

Motion by Pat, second by Barb to approve resolution 2021-41, a resolution to approve the 2022 Club on-
sale, Dance, Sunday liquor, and the 3.2 off sale licenses. MCU.

Motion by Pat, second by Barb, to allow the mayor to sign the 2022 ski trails grant agreement naming the
City of Deer River as the grant sponsor. The grant amount is for $3,800.00. MCU.

Motion by Dan, second by Pat, to allow the mayor to sign the benchmark certificate to pay for the ski
trail maintenance of $1,500.00. MCU

Motion by Pat, second by Barb to approve pay application number 6 of $336,667.19. This is for the work
on the expansion pond, and the work has been completed for the season. There will be some landscaping
and service work on the top of the dikes constructed in the spring.

Mark received a call from the Blandin Foundation today and was asked to submit a grant application if
we would like to receive a grant for up to $150,000. After talking with Sarah Carling, who is working
directly with all of the smaller communities in Itasca County, the Foundation understood the hurdles that
each community has when it comes to trying to complete some of the smaller projects. The Foundation is
now reaching out to the smaller communities to offer help for the much smaller project. If awarded, the
money can be used for just about anything other than infrastructure or ordinary city expenses. Mark
provided a list of projects to the Foundation, recently listing playground equipment, the park pavilion,
walking trail, electric car charging stations, the big fish, and painting the water tower. Motion by Dan,
second by Barb, to allow Mark to submit an application to the Blandin Foundation for a grant to aid in
completing some of the projects listed. MCU.

Mark informed the council that there is a lot of money in grants that he would like to apply for. Mark
wanted the council to be aware that if the grants are received, they will help construct the trail system.
Also, if the grants are received, the city will have to agree to the maintenance of the trail for as long as
thirty years. Mark said that each funder has a different stipulation for their maintenance agreements. The
council agreed to keep working toward getting the trail built and understood that the city would have to
maintain it once it was constructed. Along with Sarah Carling, Mark will be setting up meetings with the
different funding agencies to go over the best way to approach the application process.

Motion by Dan, second by Barb, to allow the mayor to sign a letter of support to send along with the Safe
Routes to School application.

Mark reminded the council of the special city council meeting on November 29th to hear comments on the
proposed 2022 levy.

Motion by Dan, second by Barb to approve the Administrators report. MCU

IX. Adjournment Motion by Dan, second by Barb to adjourn. MCU. Meeting adjourned at 6:47 PM.
Respectfully submitted by Mark Box, City Administrator.

Approved by the City Council at the regular meeting on December 13th, 2021, and signed by Mayor