Regular Meeting

I. Call to order 6:00 PM.

II. Present Mayor Geving, Council members Pat Richards, Dan Graf, Barb Serfling. Chris Reed was
absent. Also present City Administrator Mark Box and Police Officer Tony Meyer, and Public Works
Foreman Rick Rogich. Nobody attended via Zoom Meeting.

III. Pledge and Prayer

IV. Minutes After discussion, Dan’s motion, second by Barb, to approve the regular meeting minutes
as written. MCU. Motion by Dan Second by Barb to approve the working session minutes as
written. MCU

V. Bills After discussion, Dan’s motion, second by Barb, to approve the bills for $106,209.69 and
inter-fund loans to cover negative fund balances. MCU.

VI. Public Works Rick reported that the dust control product was applied and completed last week.

The pond project is going well. The piping is nearly complete, and the liner will be installed soon. The
fence around the parameter of the pond is almost complete. The project seems to be ahead of schedule.

The Agri lime was applied to the ballfield.

The New dock was installed and is an excellent addition to the swimming beach. Rick said the old dock
had too many things wrong with it to leave it in service.

The guys will be working on hydrant repairs, ditch mowing, and tree trimming along the streets and allies.
Motion by Dan, second by Barb to approve the Public Works report. MCU

VII. Administrators Report Mark asked for approval of resolution 2021-23, a resolution to accept the
American Rescue Funds for the amount of $49,204.92. Motion by Barb, second by Dan to approve
resolution 2021-23. MCU.

The Itasca County Historical Society has submitted its request for donations. The Council elected not to
contribute this year due to the budget forecast.

Motion by Pat, second by Barb to approve resolution 2021-24, a resolution excepting a donation of
$5,500.00 from Essentia Health to be used for the walking trail project. MCU

Mark shared that the city has received a notice from the department of health advising that the manganese
levels in the drinking water tested high. Rick has contacted the Department of Health to get clarification
on what he exactly means. Rick will bring back more information when he receives it.

The trail project bid opening was on August 3rd . There was only one bidder, and the bid came in higher
than estimated by about 20%. TNT Aggregates bid $436,000. This means the city will be responsible for
$122,000. This is primarily for engineering and testing. Mark said that he has been able to secure $55,500
in grants and donations. If the city moves forward with the project, the Council can elect to use the
American Rescue Fund money we received and the one-time transportation fund we have received from
the State of Minnesota. The two total approximately $61,205. If the Council wants to move forward with
the project, it can recommend that Itasca County award it. If the Council declines to move forward, the
$365,000 grant will be taken back. Because we are a city under 5000 in population, the County has to be
the project administrator. Motion by Pat, second by Barb, to have Itasca County accept the bid and move
forward with the trail project.

American Tower has requested to open the lease agreement and extend the terms. Shaw law is reviewing
their request.

A new potential business asked for a letter stating that the city would consider a possible TIF district. This
does not guarantee that the city would enter into any agreement.

Itasca County will be placing a ditch and culvert on the south side of Deer Lake. Mark met with the
county engineer to look at the project. The city will lose two pine trees and a couple of small maples. The
County agreed to haul the trees into the White Oak Tractor Clubs site to utilize the lumber.

White Oak Casino will be using the parking lot north of the White Oak Inn for staff parking during their
annual event. On August 13th and 14th .

The city has received a $30,000 grant from the Blandin Foundation to improve the White Oak education
building. The tractor club is remodeling the building to accommodate larger gatherings and will be renting
the facility out in the near future.

Motion by Dan, second by Barb to approve resolution 2021-25, a resolution to appoint RaeAnne
Lattimore as the Deputy Registrar for our license office. MCU

VIII. Other Motion by Barb, second by Pat to move the dates of the working sessions to the second and fourth
Tuesdays beginning in September. MCU

IX. Adjournment Motion by Dan, second by Barb to adjourn. MCU. Meeting adjourned at 6:47 PM.
Respectfully submitted by Mark Box, City Administrator.
Approved by the City Council at the regular meeting on August 23 rd , 2021, and signed by Mayor