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CITY COUNCIL MINUTES

CITY OF DEER RIVER

Regular Meeting

04/12/2021

 

I. Call to order 6:00 PM.

 

II. Present Mayor Steve Geving, council members Pat Richards, Barb Serfling, Dan Graf, and Chris Reed
attended via Zoom Meeting. Also present, City Administrator Mark Box, Police Officer Tony Meyer,
and Working Foreman Rick Rogich.

 

III. Pledge and Prayer

 

IV. Minutes After discussion, Pat’s motion, second by Barb, to approve the regular meeting minutes as
amended. MCU Motion by Pat second by Barb to approve the working session meeting minutes as
amended. Motion by Pat, second by Barb to approve the special work session minutes as amended.
Roll call vote carried unanimously.

 

V. Bills After discussion, Pat’s motion, second by Chris, to approve the bills for $54,774.17 and inter-
fund loans to cover negative fund balances. Roll call vote carried unanimously.

VI. Public Works Street sweeping has started for the summer, and all of the streets were swept on
Friday, April 9th , and will be scheduled for every other week.


The new lawnmower has been picked up.


The ball field preparation was started last week before it began to rain.


The stormwater culverts have been cleared, and the water and sewer semi-annual flushing will begin
soon.


The public works department cleared some trees that needed to be removed for the new walking/bike
path.


A reminder of the city-wide clean-up on April 24th and 25th .


Rick asked to hire the summer help. Rick asked to hire Ethan Wicklund. Motion by Chris, second by Pat
to hire Ethan Wicklund for the temporary summer help. Roll call carried unanimously.


Rick had a quote to update and install the lift station pump and control panel. The lift station control
panel was damaged in a storm, and when it was replaced, it was upgraded to use a different style pump.
The total cost of the repair is $4,752.00. Dan's motion to repair the lift station was second by Barb. Roll
call vote carried unanimously.


Rick shared that the City of Deer River was awarded a certificate for their wastewater ponds' excellent
operation.


Barb asked that the potholes on the south end be filled in. Rick will take a look at them and see what
might be the best short-term fix.


Chris asked the alley between 4th and 5th Street SE to be fixed up. Chris felt the alley would need a lift of
gravel to fix it correctly.


Mayor Geving asked when the trash cans will be put out for the summer. Rick said it's on the list for this
week; he wanted to wait due to the forecasted snow. Motion by Pat, second by Barb to approve the Public
Works report. Roll call vote carried unanimously.

 

VII. Administrator Mark asked for approval to sign the actuarial agreement with VanIwaarden. This is an
annual service for the fire relief. The year's service cost is $2,700 for a full report and 1,400 for an off-year

report. Motion by Barb second by Pat to allow the Administrator to sign the agreement. Roll call vote
carried unanimously.


The public works department is writing a grant for a new dock for the swim beach. The DNR has provided
the City with a cooperative agreement to look over. Mark said no action is needed. Mark wanted the
Council to be aware of the grant requirements before moving forward with the complete agreement. The
State will provide the dock, the City will agree to maintain the dock for fifteen years, and agree to have
the location listed as a walk-in access. After discussion, the Council decided to continue working with the
DNR to get the dock.


A reminder of the Board of appeal is April 28th at 9:00 AM at City Hall.


A reminder of a groundbreaking event on April 29th at 3:30 PM at the wastewater pond location. Mayor
Geving will speak, and Chris will provide the opening prayer.


Mark had information on the equipment bond for the Council to consider. The bond will total $280,000. A
resolution will need to be posted in the newspaper per Minnesota State Statute. Motion by Dan, second by
Barb to approve resolution 2021-12, a resolution determining the necessity to issue general obligation
bond for equipment. Roll call vote carried unanimously.


Mark had two agreements related to the pond project. The first was for Braun Intertec to cap the test wells
drilled to monitor the groundwater at the pond location. The amount for this service is $5,108.00. The
second agreement is for Braun Intertec to do the testing of materials for the pond project. The amount for
this service is $22,202.50. Mark said that both of these agreements would be reimbursable with the pond
grant funds. Motion by Dan, second by Pat, allows the City Administrator to sign the agreements with
Braun Intertec for the respective amounts listed in the agreements. Roll call vote carried unanimously.
Mark presented a change order for approval. This is for the pond liner increase in pricing due to the resin
plant in Texas not being able to deliver what they had initially quoted. This change order will reflect a
$33,936.00 addition to the project. Motion by Pat, second by Barb to approve change order one and allow
the Mayor to sign. Roll call vote carried unanimously.


Mark updated the Council on the projects and said the pond project is slated to start mid-May.
The south infrastructure project is still in the review process with the Rural Development.
The Trail project is being submitted for approval this week, and we should be able to get it out for bids
soon.


Mark met with our fire hydrant supplier on Friday and was made aware of some potential material
shortages. The scrap iron is being bought up and shipped overseas. The resin to make the PVC pipe is in
short supply due to the factory being damage when Texas had the winter storm and power outage.
The federal rescue program has infused a lot of money into the economy, and there is a significant
increase in water and sewer projects this year. Mark explained that this put the City in a tricky spot.
Knowing that our hydrants are now out six to ten weeks versus four weeks stated earlier in the year, Mark
is trying to decide when to order. If we order now and the south project is not approved or bid this year,
we sit on a large inventory for a year. If we don't order and the project is approved, we won't have the
materials when they are needed for the project. Also, there will be a second price increase this year on the
hydrants, the price of the PVC has doubled, and the ductal iron pipe supply is running out, and they have
no materials to make more in stock. Mark will get updated pricing for our hydrants and vales that we
purchase directly and then recommend the Council.

 

VIII. Other  Officer Meyer reminded the Council that the vet clinic would be on April 22nd from 10:00 -6:00.

 

IX. Adjournment Motion by Dan, second by Barb to adjourn. MCU. Meeting adjourned at 6:45 PM.
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Respectfully submitted by Mark Box, City Administrator.


Approved by the City Council at the regular meeting on April 26th , 2021, and signed by Mayor Geving.
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