Deer River City Council Minutes
CITY OF DEER RIVER
a) Regular Meeting Minutes
I. Call to order 6:00 P.M.
II. Present Mayor Steve Geving, Council members Pat Richards, Barb Serfling, and Dan Graf. Absent Chris Reed. Also, present City Administrator, Mark Box, Public Works Forman Jason Lundquist, and police officer Brian Castellano.
III. Pledge & Prayer
IV. Mayor Geving, Council members Barb Serfling and Dan Graf took the oath of office.
V. Minutes Motion by Pat, second by Barb to approve the minutes from the December 17th regular meeting as amended. MCU Motion by Pat, second by Barb to approve the minutes from the December 17th public hearing as amended. MCU
VI. Bills Motion by Pat, second by Barb to approve bills in the amount of $70,047.84 as listed and to allow inter-fund loans as needed to cover any negative fund balances.
VII. City Attorney Andy was not present.
VIII. Engineers Report Not present. Mark shared that the engineer will be at the Tuesday work session to talk about the Hwy 6 project.
IX. Public Works Report Jason said that his crew has finished moving the snow off of the boulevards and they will be cleaning the sidewalks on Tuesday. The main lift station went down on Monday and required service. The pumps were plugged with cloths and other rag type materials. The lift station is back online.
Casper Construction was working at the Northern Star’s store replacing a curb stop and their water line. The City will be partly responsible for the repair. Jason explained that the curb stop was broken and could not be turned off and that along with the sidewalk repair is the city’s responsibility to pay for. The Community sliding event went very well. This year the City partnered with Children’s First and Non-Tran transportation. The event was held from noon to 2:00 on January 12th and there were over 100 sliders that participated. Barb thanked Jason for getting the streetlight back up on 4th St SE. She says everything is
very well lit. Motion by Barb, second by Dan to approve the Public Works report. MCU
X. Administrators Report Mayor Geving made the following appointments for 2019. Department liaisons, Fire Department, Dan Graf, Police Department, Barb Serfling, Administrative Office/ License Bureau, Pat Richards, Public Works, Chris Reed. Motion by Pat, second by Barb to name the Grand Rapids Herald Review as the city’s official newspaper. MCU Financial institutions, Northview Bank Deer River, Woodland Bank Deer River, Deer River Credit Union, League of Minnesota Cites 4-M Fund and Northland Securities. Meeting Dates unless otherwise posted will be the second and fourth Mondays at 6:00 PM. Work sessions will be held on the second and fourth Tuesday’s at 4:00 PM. Civil Defense director, Steve Jurvelin, City Attorney, Shaw Law Office, City personal Attorney, John Licke, City Engineer, SEH. Planning Commission for a two-year term. Fran Nason, Tim Swanson, Al Wilhelm, and Wade Reed. City Administrator and Zoning official, Mark Box. Building Inspector, Murray Ward, Deputy Clerk/Deputy Registrar, Gayle Guthrie, Police Chief Tammy Perry, and City Forester John Tornes. Personnel Committee, Chris Reed and Barb Serfling, Ordinance Committee Pat Richards and Dan Graf, Blight Committee, Dan Graf and Barb Serfling. Motion by Pat, second by Dan to approve the appointments. MCU
Mark presented the city’s fee schedule for its annual review. No changes made.
Mark asked the Council if they would like to extend the contract with Century 21 for another year. Century 21 would list the Aspenwood Addition properties and the Moose Lake property. Motion by Pat, second by Barb to allow the Mayor to sign the extension with Century 21. MCU
Mark brought back the Xerox quote for the Council to consider. After discussion motion by Pat, second by Dan to enter into a 5-year lease with Xerox at the quoted rates. MCU
Mark set up a meeting with State Rep. Persell, Rep Layman and Senator Eichorn along with our engineers. Mark said it was a good meeting and it was nice to have everyone in the room to discuss the City’s needs and issues. After the meeting, Rep. Persell and Layman will co-author a bill as will Senator Eichorn. These bills will be ready in the event of a special bonding bill this session.
The Small Cities Development Program grant is progressing. The City has been allowed to submit a full application. Mark has a conference call with SCDP officials on Tuesday the 15th to see what if there are any additions or corrections needed prior to submitting the full application.
American Disposal has agreed to start a recycling route in Deer River. Mark asked
American if they would consider this when MDI Closed their recycling program in Deer River. If the Council agrees, American will charge $4.50 a month and supply a 92-gallon container to the customers. This will include two pickups a month. After discussion Motion by Barb, second by Pat to add the recycling pickup to the American Disposals contract. MCU
Mark explained as part of the SCDP grant program the city will need to adopt Resolution 2019-1 a resolution naming the city as the legal sponsor, and allowing the Mayor and City Administrator to submit the grant and agree that it will conform to all State regulations. Along with the resolution the City will also have to adopt a Citizen Participation Plan. This plan will be the city’s way to get the information out to the public by means of public hearings and public notices. Motion by Pat, second by Barb to approve resolution 2019-01 and the adopt the Citizen Participation Plan. MCU
Mark asked for a public hearing date to be set as part of the SCDP grant process. Motion by Pat, second by Barb set a public hearing for January 28th at 6:00 PM with the regular meeting to follow. MCU
Mark asked to be allowed to have SEH run new wastewater pond capacity calculations. Mark has had two contractors ask if the City had land that would be available to put housing on. This could be an apartment, twin homes, or fourplex type housing. Both contractors are looking at the area where the old ball field used to be located. Motion by Pat, second by Dan to have SEH run new calculations for the wastewater ponds. MCU Motion by Pat, second by Barb to approve the Administrators report. MCU
XII. Other Mark shared that main police squad was down again and is talking with corporate offices of Chevy. Mark is asking for a new vehicle or at a minimum to have the latest repair covered by warranty. Mark stated that the dealer wants to replace the transmission and radiator but will not guaranty this will fix the problem. Mark wanted the Council to know that we may have to look for another vehicle prior to getting the one we have on order.
XVI. Adjournment Motion to adjourn by Dan, second by Barb. Meeting adjourned at 6:58.
Respectfully submitted by, Mark Box City Administrator.
Approved by the City Council at the regular meeting on January 28th ,2019, and signed by Mayor Geving.