Deer River City Council Minutes


    a) Regular Meeting Minutes


I. Call to order 6:00 P.M.

II. Present Council members Pat Richards, Barb Serfling. Chris Reed and Wade Reed. Mayor Geving absent. Also, present Administrator Mark Box, Police Chief Tammy Perry, and reporter Patty Pfeiffer.

III. Pledge

IV. Minutes Motion by Chris, second by Barb to approve the minutes of the November 26 th ,
regular meeting as amended. MCU

V. Bills After discussion, motion by Chris, second by Wade to approve the bills in the
amount of $97,873.75 and inter-fund loans to cover negative fund balances. MCU

VI. City Attorney Andy was not present.

VII. Engineers Report Not present.

VIII. Public Works Report Not present

IX. Police Report Tammy presented a needed policy change to the domestic abuse response policy. There has been additional language added by the State in two places. Tammy asked the Council if they would agree to replace section 33 in the police department policy. Motion by Chris, second by Wade to approve Resolution 2018-48 a resolution to replace section 33 of the police department policy manual. MCU

X. Administrators Report Mark presented information on a company who would like to put a copier in City hall. Metro Sales has quoted a price for a five-year lease which shows a small savings of $4.00 a month. Metro will also buy out the remainder of the lease with Xerox. After some discussion Council elected to table this and bring it up at the next meeting.

Mark had quotes from two newspapers. Chris asked if either of the papers meets the State requirement to be named an official newspaper. There are very few subscribers to either of the papers in the City. Chris was in favor of not naming an official newspaper as they do not meet the State requirements. Pat said he believes we should publish in a paper so the people have a way to get information. Chris said we can use the city’s website for that purpose. After some discussion Council asked Mark to talk with Andy one more time to see what our options are and bring the information to the next meeting.

Mark updated the Council on the Hwy 6 project with the biggest change being whether or not the city wants to put new street lights up. If the Council wants to do this the State is saying that this would be a 50/50 cost share split and the lights would be relocated to the east side of the Highway. Mark said that the Hwy2 project the lights were 100% the States cost. Mark has asked the State if they would pay for the lights along the remainder of Hwy 2 and they are checking if that is a possibility. Depending on how many lights the city would elect to change would determine the final cost. The State has estimated the city’s share would be $ 75,000.00.

In addition to the streetlights, Mark said the estimated cost share for the street portion of the project is at $150,000.00 right now. This is subject to change but the State felt this was a pretty good estimate and didn’t see it changing much as long as the project design stayed the same. Mark said that these costs are just what we would have to pay the State and there will be an additional cost for the work the City needs to get completed on the infrastructure which the last estimate was around $400,000.00. Allie will have an
updated estimate at our next meeting. Mark said the State needs to have an answer on the lights soon so they can continue their design. Council wanted to have some time to think this over.

Mark asked for approval of Resolution 2018-47. Motion by Chris, second by Wade to approve Resolution 2018-47 setting Deer River City Hall as the 2019 polling place. MCU

Mark informed the Council he had met with the US Census people and they are asking for help from the city to ensure every person in Deer Rive gets counted on the 2020 census. The States in the last census was 81% counted and Deer Rivers was 64%. This is why they have approached Deer River and are asking for the additional help. Mark asked if any of the Council would like to be part a committee to help with the process.

Mark said the City has received an invoice from Itasca County asking for the City’s share of the medical premiums they covered when for Arrowhead Pro-care. This amount is about $20,000.00. Mark will see if we can split this payment. Maybe paying half now and half in June.

Motion by Chris, second by Barb to approve the November bank reconciliation. MCU Mark reminded the Council that the next regular meeting will be on December 17th which will start at 6:00 with a public hearing on the Rural Development grant process.

XI. Other

XII. Adjournment Motion by Chris, second by Wade to adjourn. MCU. Meeting adjourned at 6:52 PM.


Respectfully submitted by, Mark Box City Administrator.



Approved by the City Council at the regular meeting on December 17 th , and signed by
Mayor Geving




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