Deer River City Council Minutes


    a) Regular Meeting Minutes


I. Call to order 6:00 P.M.

II. Present Mayor Steve Geving, Council members Barb Serfling, Pat Richards, Wade Reed, and Chris
Reed. Also present, City Administrator Mark Box, Public Works Foreman Jason Lundquist, Police
Chief Tamara Perry, Fire Chief Steve Jurvelin, resident Mark Peske, and reporter Patti Pfeifer.

III. Pledge

IV. Minutes Motion by Barb, second by Pat to approve the minutes of the October 8 th regular meeting, as
amended. MCU. Motion by Pat, second by Barb to approve the minutes of October 9 th working session,
as amended. MCU

V. Bills Mark presented two bills to be added to the payables, TNT construction $124,964.00 and
Advance Minnesota $1,250.00 Motion by Pat, second by Chris to add the two payables to the list
of other bills to be paid. MCU After discussion, motion by Pat, second by Chris to approve the bills
in the amount of $149,119.74 and inter-fund loans to cover negative fund balances. MCU

VI. City Attorney Not present. Andy is researching options for city future publications.

VII. Engineers Report Not present

VIII. Public Works Report Speaking of publishing Jason said that he has a consumer confidence report that must be published annually.

Jason has contacted Minnesota Power about the streetlights that have not been replaced on 4 th Street
SE. Jason said that they will replace as they have time. This is something that is not dictated by the
City project.

Jason asked for approval to hire two-rink attendants. Their background checks are clear and are
ready to start. Motion by Chris, second by Pat to hire Alexander Ash and Talance Fairbanks as the
rink attendants for the season. MCU

Steve is spending a considerable amount of time doing GIS mapping for phase two of the wellhead
protection plan. There will be a meeting on Thursday, November 29 th at the SEH office.

On December 5 th all of the public works department will be attending a training with Rural Water.

Motion by Chris, second by Barb to approve the Public Works report. MCU

IX. Fire Report Steve reported on 6 calls for the month most of which are related to the heating season.
The department met with Toyne company to get the final details ironed out for the new tablet truck
which will be delivered at the end of 2019.

The department has put together a recruitment committee to try to get new members. They will be
having an open house after the first of the year. Motion by Chris, second by Wade to approve the fire
report. MCU

X. Police Report Tammy reported on 157 calls for the month. Compared to last years call of 139. There
were 32 calls assisting Itasca County.

Tammy mentioned that all of the squads have been in need of no scheduled repairs. The new squad
is scheduled to be delivered in February. Motion by Chris, second by Wade to approve the Police
report. MCU

XI. Administrators Report Mark said as part of the levy process all of the posting requirements have been met and the Mayor can open the discussion on the proposed levy up for comments. Mayor Geving asked if there was anyone who would like to speak about the proposed levy. Resident Mark Peske was present with a question about how his proposed taxes could be going up around $1,000. Administrator Box informed him that Itasca County did a city-wide assessment this past summer and the improvements that he has made to his home may have something to do with the increase in his overall property valuation.


With no else present to speak to the proposed levy. Motion by Chris second Pat to approve resolution 2018-42 setting the levy for 2019 at $864.562.00. MCU

Mark asked for authorization for the Mayor to sign reimbursement request for the Northen Lights Nordic
Ski Club for their maintenance of the Robin Baker Ski Trails. Motion by Pat, second by Chris to allow
the Mayor to sign. MCU

Mark presented the October bank reconciliation for approval. Motion by Chris, second by Wade to
approve the October bank reconciliation. MCU

Mark asked for the approval of resolution 2018-44. This is a resolution that will be sent to the State of
Minnesota as part of a grant application for the walking trails. Motion by Chris, second by Barb to allow
the signatures on resolution 2018-46 stating the city will maintain the trail. MCU

Mark informed the Council that he has advertised for a public hearing on December 17 th at 6:00 as part
the Rural Development grant application process. This will be a meeting which the public will hear about
the plans for improvements throughout the city. Mark also updated the Council on a recent meeting with
Rural Development. The city preliminary grant to loan amount is at 45% grant to 55% loan. In addition,
the city does not qualify for any grant help for storm sewer replacement. So, if the plans stay as is, there
would be a 2.4-million-dollar loan needed just for the storm sewer. Mark also said that now that we see
the preliminary numbers from Rural Development, we can start to search the State funding sources to
bring down the loan amount required by the City. Mark will update the Council of any changes. Motion
by Barb, second by Wade to approve the Administrators report. MCU

Mark asked for approval of Resolution 2018-45 a resolution approving the licenses for the businesses in
the City. Motion by Pat, second by Chris to approve the all liquor licenses, tobacco licenses and 3.2 beer
licenses listed on resolution 2018-45. MCU

XII. Other Steve asked if the city has heard anything for Burlington Northern in regards to replacing the
Crossings in town. Mark has not but will reach out this week.

XVI. Adjournment Motion by Wade, second by Chris to adjourn. MCU meeting adjourned at 6:48 PM


Respectfully submitted by, Mark Box City Administrator.



Approved by the City Council at the regular meeting on December 10th, and signed by Mayor Geving.




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