Deer River City Council Minutes


    a) Regular Meeting Minutes



I. Call to order 6:00 P.M.


II. Present Mayor Steve Geving, Council members Pat Richards, Wade Reed, Barb Serfling and Chris Reed. Also, present Assistant to the Administrator Sarah Nelson, Public Works Foreman Jason Lundquist, Police Chief Tammy Perry, and reporter Louise McGregor.

III. Pledge


IV. Minutes Motion by Chris, second by Wade to approve the minutes of the July 24th meeting, as amended. MCU Motion by Pat, second by Barb to approve the minutes of the July 25th working session meeting, as amended. MCU


V. Bills After discussion, motion by Chris, second by Pat to approve the bills in the amount of $36,561.93 and inter-fund loans to cover negative fund balances. MCU


VI. City Attorney Did not attend.


VII. City Engineer Did not attend.


VIII. Public Works Jason updated the council on the Hwy 2 project. Everything is moving along well, besides the water and sewer mapping being outdated. After the project, everything on the maps should be up to date.


Jason reported that a pull behind sprayer was purchased, which is something new, as they have been using a hand sprayer. They usually spend a whole day spraying with the hand sprayer, and it only took them two hours spraying with the pull behind. They can now spray the ball fields by themselves and not have to hire out.


Jason received two quotes on the dialer for the main lift station. The Missions Control System was $4,231 and the Scada System was $17,250. Motion by Wade, second by Chris to proceed with purchasing the Missions Control System. After discussion, MCU


Jason informed the council that there is a need for a new street sweeper in the future. He found a couple of sweepers in order to give the council an idea of pricing. One of the sweepers is a 2012 model with 6,000 miles and 1540 hours on it, at a price of $145,000. The other sweeper is a 2009 model with 19,500 miles and 3500 hours on it, at a price of $120,000. The council would like more information.


The adaptive swing came in and the public works department hopes to get that up by the end of the week.


Thein Well came in and did an inspection on well five. Thein replaced a couple of parts, otherwise everything looked good.


Motion by Chris, second by Barb to accept the public works report. MCU


IX. Administrator Sarah informed the council about the two estimates that were received for painting the signal light poles the same color as the new poles being placed along Hwy 2. The two quotes were $9,200 and $11,000. The council is going to take it under advisement.


The council was updated about the working session on August 15th. Sandy Layman will be attending, and the budget discussion will be with the fire and police departments.


Sarah presented to the council, the cost of the camera that would process driver’s licenses, and the driver’s license fees that the license bureau would get back per day, which is eight dollars. If there were ten licenses processed per day, the camera would be paid back in a years’ time. After discussion, the council would like more information before proceeding.


Sarah stated that the city needs the approval to precede with the preliminary engineering report for the design of the infrastructure projects. After discussion, the council decided to table the report until the next working session in order to get more clarification.


The council was informed that the proposed levy needs to be approved no later than September 26th, and needs to be certified to the county by September 29th.


Sarah brought up to the council that the League of Minnesota Cities Loss Control Department made a site visit. They recommended that the city purchased a tailgate lift ($2,500), truck mounted crane ($11,000), and a manhole cover lift ($1,000). There is a one to one OSHA grant available for up to $10,000. If the grant was applied, the cities cost would be $7,250. After discussion, motion by Chris, second by Wade to proceed with submitting the grand application. MCU


Sarah informed the council that Summit Developers are going to come and do a mini study, at their cost, to see if they would consider building in Deer River. The building would consist of an assisted living, senior housing, and memory care. The building would not consist of anything less than 50 units.


Motion by Chris, second by Pat to approve resolution 2017-28 for the Dollar General Cigarette License. MCU


Motion by Pat, second by Barb to approve resolution 2017-29 for a $100 Fire Department donation, to be used for the generator. MCU.


After discussion, motion by Chris, second by Wade to accept the bank reconciliation statement for 6/30/2017 at the amount of $90,500.64. MCU


Motion by Chris, second by Barb to accept the administrative report. MCU


X. Other Tammy informed the council that the posting for the full time police officer position ended today. They received eight applications, which one of the eight was internal. She asked to move forward and hire the part time police officer for full time. Motion by Chris, second by Barb to hire Chad Latvala for the full time police officer position. Motion carried, abstained by Pat.


The council mentioned looking through the applications to hire a part time police officer to replace Chad. Tammy is going to look through the applications and will bring it back to the council to proceed at a later date.


Chris reported that the White Oak Society wants to come to the September 11th council meeting.


Motion by Chris, second by Barb to keep Mike as a part time police officer. Motion carried, abstained by Pat.


XI. Adjournment Motion by Chris, second by Wade to adjourn. MCU. Meeting adjourned at 7:06 PM.

Respectfully submitted by, Sarah Nelson, Assistant to the Administrator.


Approved by the City Council at the regular meeting on August 28th, and signed by Mayor Geving.



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Deer River, MN 56636





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