Deer River City Council Minutes


    a) Regular Meeting Minutes


I. Call to order 6:00 P.M.

II. Present Mayor Steve Geving, Council members Pat Richards, and Wade Reed, Absent Barb Serfling
and Chris Reed. Also, present Administrator Mark Box, Police Chief Tammy Perry, Public Works
Foremen Jason Lundquist, Fire Chief Steve Jurvelin, and reporter Patty Pfeifer.

III. Pledge

IV. Minutes Motion by Pat, second by Wade to approve the minutes of the May 14th regular meeting as
amended. MCU Motion by Pat, second by Wade to approve the Board of review minutes as written.

V. Bills After discussion, motion by Pat, second by Wade to approve the bills in the amount of $98,974.07
and inter-fund loans to cover negative fund balances. MCU

VI. City Attorney Andy was not present.

VII. Fire Report  Steve reported on calls for the month. There was a variety of calls including, grass
fires, structure fires, car accidents and medical assists.

Steve updated the Council on the status of a new fire truck design. Steve asked for approval to
proceed with the design and get a firm price and possibly order in December. The delivery time on
a truck is about one year from the date of order. Council approved and asked Steve to bring back a
final quote before ordering.

The department participated in the city-wide cleanup and will be participating in the Bigfork
parade on June 9th . Motion by Pat, second by Wade to approve the Fire Department report. MCU

VIII. Public Works Report Jason updated the Council about a pre-construction meeting that was held on
Thursday, May 17th with all of the utility companies and the general contractor. The north project may
start as soon as June 4 th pending the State permit approval.

The crew is finishing up on all of the spring projects including the lift station servicing. Jason
reported that one lift station pump will need a new impeller and some control panels are needing some
minor repairs. Motion by Wade, second by Pat to approve the public works report. MCU

IX.  Engineers report Not present.

Mark reported the wetlands study was completed at the Church of God location and there are no
wetlands where they are needing fill sand. Andy will draft the ROW agreement and get signatures
from the Church.

Mark asked the Council to consider which projects to focus on knowing we did not receive any
bonding bill funding. After discussion, the Council wanted to focus on the infrastructure first. Mark
is going to meet with SEH and talk about how to proceed with the Rural Development grant and
look at the other possible state funding options.

X. Police Report Tammy reported on 148 calls for the month. This is down from 192 calls last year at this
same time.

Tammy said that she had received two applications for the full-time police officer position that was
posted internally. Tammy recommended that Samantha Perry be moved into this position, as she is the
more senior part-time officer. After discussion, motion by Wade, second by Pat to hire Samantha Perry
as full-time police officer effective July 1st or sooner depending on her availability at the end of June.

Tammy has been looking at a vehicle forfeiture policy. She has been looking at the policy the County
Sheriff has adopted and asked if the Council would consider adopting a similar policy. Tammy said in
many cases it doesn’t pay to forfeit a vehicle and many times it cost the City because of all of the
requirements tied to selling or destroying a vehicle. Mayor Geving didn’t like the idea of a policy but
thought it would be better to have guidelines and officer training on the guidelines. The Council would
like to get more information about this and bring it to a working session to talk about further.

Tammy updated the Council on the main police squad. It will be receiving a new engine and some other
drivetrain work which will be covered under warranty. There are a couple of other items that are not
covered by warranty which will be repaired as well. The car should be back in service this week.
Motion by Wade, second by Pat to approve the Police Department report. MCU

XI. Administrators Report Mark has been asked by Carl Dodge if the City would consider selling the lot
next to city hall or sell him a right of way so he can put a door on the north side of the building. Council
wanted time to consider this before acting on it.

Mark has received several quotes from different insurance agents for health insurance. We have found
one plan that is very comparable to what the employees have now and it will actually lower costs the
city. Both unions have agreed to the plan so we will have to open both contracts to put the proper
language in. Mark proposed that the city contribute the increase in the deductibles for single and family
and pay the increase in monthly premiums for two of our employees with family coverage. Mark also
explained that we will have to add pediatric dental to the employees who have children that are of age.
Mark said this is a requirement of the health care act. If the Council agrees with these changes the City
will still see a savings of over $7,000.00 per year. This agreement will be for the remainder of the
current contracts which expire in 2019. This agreement will be for the current affected employees only
and any new enrollments to the family plan will abide with the 80/20 agreed upon split for premiums
and HSA contribution stated in the contract. Motion by Wade, second by Pat to allow the contracts to
be opened and health insurance language changes made and to agree to pay the additional deductible
for all affected employees and to pay the additional premiums for the two affected employees for the
remainder of the current contracts. MCU

Motion by Pat, second by Wade to approve the April bank reconciliation. MCU

Mark updated the Council on the audit and said we should have it prior to the last meeting in June.

Motion to by Wade, second by Pat to approve the Administrators report. MCU

XII. Other 

XIII. Adjournment Motion Wade, second by Pat to adjourn. MCU. Meeting adjourned at 7:17 PM.


Respectfully submitted by, Mark Box City Administrator.



Approved by the City Council at the regular meeting on June 11th , 2018 and signed by Mayor Geving




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