Deer River City Council Minutes
CITY OF DEER RIVER
a) Regular Meeting Minutes
I. Call to order 6:00 P.M.
II. Present Mayor Geving, Council members Chris Reed, Pat Richards, Barb Serfling and Wade Reed. Also, present Administrator Mark Box, Public Works Foreman Jason Lundquist, Police Chief Tammy Perry and reporter Louise McGregor.
IV. Minutes Motion by Chris, second by Barb to approve the minutes of November 28th, meeting as amended. MCU
V. Bills After discussion, motion by Chris, second by Barb to approve bills in the amount of $117,119.95 and inter-fund loans to cover negative fund balances. MCU
VI. City Attorney Did not attend. Andy asked Mark to have the new tower agreement approved and signed, which also included resolution 2016-34 which describes the new lease and tower site with Rural Cellular Corporation. Motion by Chris, second by Wade to approve resolution 2016-34 and to allow the Mayor to sign the new lease agreement. MCU
VII. Engineer Not present.
VIII. Public Works Plowing and plowing equipment repairs have been keeping the Public Works department busy. Jason reported that things are going well but they are ready for a break from plowing.
The ice rink warming house is back in service and Jason said the rink attendants will be starting on Tuesday December 13th.
The City of Kellogg picked up 10 of the Christmas lights that we agreed to donate to them. They were very appreciative of the donation.
Paul Bunyan is going to let us hang lights on their tree behind their building.
The new sliding hill is being used and it seems to be a big hit. Jason had one request from a resident and that was for a satellite toilet to be put out at the sliding hill location. Jason called our satellite provider and they were willing to give the city a break on the charge for the toilet. They will donate it for the remainder of the year and waive the setup and delivery fee. The fee for the winter would be $69.00 a month verses the normal $94.00. Mark said this will not increase the 2017 budget because we have sold the west end park. Motion by Wade, second by Pat to place a toilet at the sliding hill location. MCU
Barb informed the Council that she and Jason have been working on the snow plowing policy and she will try to have it ready for the next meeting. Pat said the council needs to be careful on how they write the policy and what they put into this policy. Chris said that a policy that is not working can easily be changed.
Chris motioned to approve the hiring of the rink attendants Bryce Knutson and Nick Mann and tempory part time employee for the street department Jim Peterson. MCU
Motion by to approve the Public Works report Chris, second by Barb MCU
IX. Administrators Mark asked for resolution 2018-32 to be approved, adopting the Brady Giglio policy for the police department. After discussion, motion by Chris, second by Wade to approve resolution 2016-32. MCU
Mark asked for the approval for the Mayor to sign a ski trail grant request allowing the ski trail club to draw money on their state grant. Motion by Wade, second by Pat to allow the Mayor to sign request. MCU
Mark has been meeting with a local group made up of the Deer River Health Care Foundation, and Get Fit Itasca. We have been looking at the possibility of applying for a grant to build a walking/ biking trail. The pre-application has been approved to move to the next phase which is the full application. The estimated cost of the trail at this point is just below $700,000.00. If approved, we would be applying for $300,000.00 of which the City would have to agree to be responsible for 20%. Mark explained that this grant funding cycle would not take place until 2021 and the group will be attempting to raise money to decrease the city’s cost. However, if the money is not raised the City would be agreeing to be responsible for the 20% match of the $300,00.00. Mark shared that this scored high on the community’s needs survey for our area. If the City agrees to this, we will also need to pass resolution 2016-33 which would agree to be responsible for the maintenance for the useful life of the trail. Motion by Wade, second by Pat to allow the Mayor to sign a letter of support saying the City will be the responsible party for the 20% match. MCU Motion by Chris, second by Pat to approve resolution 2016-33 stating the City will agree to maintain the trail. MCU
The Bureau of Mediation Services has scheduled a pre-hiring for January 4th at 1:00 to discuss the Administrative Assistant position. Mark asked who the Council wants at this meeting. After discussion, it was decided that Mark and the employee committee will attend the pre-hiring and if a hire is necessary John Licke would be involved at that time.
Motion by Chris, second by Barb to approve the November Bank Reconciliation. MCU
Mark presented three contracts for approval by Council. The Police Chief’s, Administrative Assistant and the City Administrator’s agreements. All agreements will be for three years. After the discussion on the individual contracts was had, motion by Chris second by Wade to approve the Police Chiefs contract. Motion carried with Pat abstaining. Motion by Wade second by Barb to approve the Administrative Assistants contract. MCU Motion by Chris, second by Wade to approve the City Administrators contract. MCU All contracts were approved with agreed upon changes in regards to the funeral leave. MCU
Motion by Chris, second by Barb to approve the Administrators report. MCU
X. Other Tammy asked the Council if the charges for service for the City of Zemple was going to be changed. Mayor Geving asked to table this until the next meeting.
Chris brought up hiring another part time police officer. Chris said that the department has a badge number available and he would like to add another choice to help fill shifts. After discussion motion by Chris, second by Wade to post both internally and externally for a part time police officer. Motion carried with Pat abstaining.
XI. Adjournment Motion by Chris, second by Barb to adjourn. MCU Meeting adjourned at 6:58 PM.
Respectfully submitted by Mark Box, City Administrator.
Approved by the City Council at the regular meeting on December 27th, 2016 and signed by Mayor Geving.