Deer River City Council Minutes
CITY OF DEER RIVER
a) Regular Meeting Minutes
I. Call to order 6:00 P.M.
II. Present Mayor Geving, Council members Chris Reed, Pat Richards, Wade Reed. Absent, Barb Serfling. Also, present Administrator Mark Box, Public Works Foreman Jason Lundquist, Police Chief Tammy Perry, City Engineer Bob Beaver and reporter Louise McGregor.
IV. Minutes Motion by Wade, second by Pat to approve the minutes of September 26th, meeting as amended. MCU
V. Bills After discussion, motion by Pat, second by Wade to approve bills in the amount of $68,085.92 and inter-fund loans to cover negative fund balances. MCU
VI. City Attorney Andy reported on his findings on the cell tower lease options. The company we currently have a lease agreement with now gave the City three options. Option one 20-year lease -$20,000 signing fee, monthly fee to $580 and 15% term escalation. Option two 25-year lease $25,000 signing fee monthly fee $580 and 15% term escalation. Option three $60,000 signing fee monthly fee will remain as written now. After discussion Andy was asked to have an accountant look at his and see what option would work the best for the City.
Andy is still working on an ATV ordinance and will bring back at a later date. Motion by Wade, second by Pat to approve Andy’s report. MCU
VII. Engineer Bob gave an update on the Safe Routes to School project. All the sidewalks are completed and Casper Construction will be doing all of the landscaping and clean up to finish up the project.
Mark, Bob and Mike Larson met to work on the pre-application for the Hwy 2 and Hwy 6 projects. Bob also said we will be meeting with Rural Development to start the application process for all of the other sewer and water projects. Bob did say we will need to update the cost of each section of the project to fine tune the estimated cost. Motion by Chris, second by Wade to approve the Engineers report. MCU
VIII. Public Works Jason reported on what Public Works is currently working on. Ponds discharge, hydrant flushing, lift station cleaning and Storm Sewer flushing. The shop roof and salt shed repairs are completed.
Jason had received a bids for storm sewer ditch cleaning. Jason asked for approval to do one ditch this year. The cost of will be $8,270.00. There is money in this year’s budget to complete this project. Jason explained that if we don’t do this one ditch this year we will have a bigger problem when the water inside the pipe freezes. Motion by Chris, second by Wade to award Casper Construction item #4 on their bid sheet and to have it completed this year. Motion by Chris, second by Wade to award Villeneuve Demolition Excavating the ditch from Hwy 6 east to the river if he will honor the price until next year. Jason will talk to Joe about this project.
Chris asked why the handi-cap parking on 2nd St was placed on the east side of the street and not on the west side. Mark explained that Evergreen Industries parks on the side and there is a cross walk and ramps that would allow safe crossing at the intersection. Chris said that the council agreed to put the handi-cap parking on the west side to make it easier for the senior citizens to access the drug store. Chris said if Evergreen will allow handi-cap parking in front the Hwy 2 entrance he would be ok with leaving their trailer on the west side for this year and then after this year season we will move the handi-cap parking to the west side. Motion by Pat, second by Chris to approve the Public Works report. MCU
IX. Administrators Mark had two bids to raze the home on 1st street NE. Villeneuve Demolition bid 13,799.00 and American Disposal bid was $ 9,000.00. Mark explained these bids are high bit this home is full of stuff and it will all have to be separated into different bins as it is being taken down. Motion by Chris to award the bid to American Disposal in the amount of $9,000.00. MCU Mark asked where to code the expense to because this is not a budgeted item. Forest fund is probably the only fund it could be taken out of but Mark will research.
The City received a thank you letter from Deer Crest Manor for placing a limited time parking sign in front of their building.
Mayor Geving asked if we have received the final numbers from the County. Mark said he had heard from the County and our numbers did not change from the original released numbers. Motion by Chris, second by Wade to approve the Administrators report. MCU
X. Other Tammy reported she had posted a blight notices on the residents on 4th Street SE and today she said that some cleanup has started. Tammy also reported that she has over 50 vehicles that she has found in town that need to be registered or removed. So far over 20 have complied.
XI. Adjournment Motion by Wade, second by Chris to adjourn. MCU Meeting adjourned at 6:58 PM
Respectfully submitted by Mark Box, City Administrator.
Approved by the City Council at the regular meeting on October 24th, 2016 and signed by Mayor Geving.