Deer River City Council Minutes
CITY OF DEER RIVER
a) Regular Meeting Minutes
I. Call to order 6:00 P.M.
II. Present Mayor Steve Geving, Council members, Pat Richards, Chris Reed, Wade Reed and Barb Serfling. Also present were City Administrator Mark Box, Public Works Foreman Jason Lundquist, Police Chief Tammy Perry, Fire Chief Steve Jurvelin, and reporter Louise McGregor.
IV. Minutes Motion by Chris, second by Pat to approve the Regular Meeting minutes of September 12th, as amended. MCU Motion by Chris, second by Wade to approve the budget working session meetings from July 18th, August 1st, August 15th, August 22nd and September 22nd as amended. MCU
V. Bills After discussion motion by Pat, second by Chris to approve bills in the amount of $35,001.67 and inter-fund loans to cover negative fund balances. MCU
VI. Fire Department Steve reported on 8 calls for the month.
There were two new fire fighter recruits that Steve asked to be approved for hire pending meeting all of the requirements of employment. Steve shared they have met all of the hiring requirements to date and the next steps they will take are after they are employee’s. Motion by Barb, second by Wade to approve hiring Andrew Anttila and Rachel Herring pending meeting all of the requirements for employment to the Deer River Fire Department. MCU
The Fire Department will be having a story time with a fireman on October 11th from 5 to 7. This is an opportunity for the community to bring their children in and read with a fireman.
Fire prevention at the King School is October 13th.
The Fire Department received a $2000 grant from Trans Canada to be used for the purchase of turnout gear. Motion by Chris, second by Barb to approve the Fire Department report. MCU
VII. Police Department Tammy reported on 132 calls for the month of August.
She is in the third week of DARE and things are going well. She has 26 kids in each class.
Tammy asked if anyone had questions on the Brady Giglio policy. This is a policy that has been a law for years and the County is pushing to have all departments adopt it. This will be brought back at a later date for the Council to consider adopting.
Tammy has forwarded another ATV ordinance to Andy for him to review before we decide whether or not to adopt one.
Barb asked about how the unlicensed car problem is coming. Tammy reported that she has list of over forty cars and to date there have been 21 dealt with. Council asked her to keep on the rest until they are all licensed or out of town. Motion by Barb, second by Wade to approve the Police report. MCU
VIII. Public Works Jason let the Council know the ditch along 4th Ave NW has been cleaned and it was completed around $1100 under what he had estimated.
Jason gave a report from the Department of Health that reported the city has not exceeded the lead and copper levels set by the State of Minnesota.
Jason attended a training on Wastewater ponds and learned that there is a federal law which requires the city to have line tracing equipment. Jason also learned that the city is responsible to locate from the main to the edge of the right of way. Jason explained the City has no way to do this and the maps we have cannot be trusted to be accurate. The cost is lower than originally estimated. Currently the cost would be around $3,700.
Jason asked for the ordinance committee to meet with him to go over new plumbing code laws that the city will have to adopt to protect the city from any future liability claims.
Barb asked for something to be done about the house at 535 4th Street SE. This has gone beyond a weed problem and is becoming a fire hazard. Council asked the Fire Chief and Jason to talk with the home owner and get this problem resolved. Motion by Wade, second by Barb to approve the Public Works report. MCU
IX. Administrators Report Mark said a judge has given an order to raise a home on 1st NE. Mark said this may not happen this fall because all of the contractors are very busy. Council asked Mark to make some contacts and see if anyone would be able to remove this home this fall.
Mark presented the 2017 proposed budget and levy for approval. Mark explained the city still doesn’t have the exact property value numbers form the county and may not have them before the 30th. Mark did say with the information we do have, the property values should be higher than we were first told and this will be a plus for the city. Chris said this is a proposed budget and levy and this mean we can’t raise it but if needed we can lower it. Motion by Chris second by Wade to approve the resolution 2016-26 setting the proposed budget and levy. MCU
Mark said the City will tentatively have a Dollar General coming to town. Mark has had communications with the company and they said the project has been approved and will moving forward.
Mark is working with Get Fit Itasca and the Deer River Health Care Foundation on a couple of different grants. One will be to improve Lundeen Park and the other will be working to get a trail system in the City. Mark said this is not committing the City to anything at this time but at some point we will need to be a partner if the Council want to move forward. The money they are applying for is money that will be available for five years from now.
Motion by Chris, second by Wade to approve the August bank reconciliation. MCU
Mark gave information on a company that is looking for a place to mount a lightening detection system in northern Minnesota. Mark asked Andy to read through the agreement and Andy said it was OK. The cost to the City will be for electricity which will draw the equivalent of one 60-watt light bulb. All other expenses will be paid by the company installing the equipment. The City will have live access to the information and to the detection system. Motion by Chris, second by Wade to look into and allow to mount a system on a city building. MCU
Pat asked about the city entrance signs. Mark was in contact with Ross Louis Signs and they may be installing them this week. Barb asked if the veterans sign on the east entrance could be straightened before it freezes. Jason will look into this.
XI. Adjournment Motion by Wade, second by Chris to adjourn. MCU meeting adjourned at 6:56 PM. MCU
Respectfully submitted by Mark Box, City Administrator.
Approved by the City Council at the regular meeting held on October 10th, 2016 and signed by Mayor Geving.