Deer River City Council Minutes


    a) Regular Meeting Minutes



I) Present  Mayor Geving, Council members Chris Reed, Pat Richards, Wade Reed and Barb Serfling. Also present Administrator Mark Box, Public Works Foreman Jason Lundquist, Police Chief Tammy Perry, City Engineer Bob Beaver, Itasca County Emergency Manager Marlyn Halvorson, resident Dave Bartick and reporter Louise McGregor.


II) Call to Order  Meeting called to order at 6:00 PM


III) Pledge


IV) Minutes Motion by Pat, second by Wade to approve the minutes of June 29th, meeting as amended. MCU


V) Bills After discussion, motion by Pat, second by Barb to approve bills in the amount of $33,912.71 and inter-fund loans to cover negative fund balances. MCU


VI) City Attorney  Not present.


VII) Motion by Pat second by Chris to move Marlyn Halvorson up on the agenda. MCU Marlyn is the Itasca County Emergency Manager. He went through a day by day review of the Storm and what took place throughout the three-day event. This was a multi-agency event and without the help of all the agencies things would not have gone so smoothly. The agencies involved were Itasca County Sheriff’s Dept., MN DNR, City of Deer River, Leech Lake Band of Ojibwe, MN Power, Lake Country Power, Itasca County Firewise, Red Cross, Salvation Army, A type 3 interagency command team, and many other local volunteers. There will be an after the event briefing on Thursday July 14th at 2:00 at the Grand Rapids Airport to talk about all aspects of the incident. Motion by Pat, second by Chris to approve the Itasca County Emergency Management report. MCU The Council thanked Marlyn for all is help and for attending the meeting.


VIII) City Engineer Bob had the bid results of the Safe Routes to School project. The Low bid was $238,015.95 and the bidder was Casper Construction. Bob recommended to allow the County to award the bid to Casper Construction. Motion by Chris, second by Wade to recommend to the Itasca County Board to award the project to Casper Construction. MCU Bob also had an agreement to go along with the project. This agreement will be between Itasca County and the City of Deer River. This is a standard agreement and must be in place before the project can start. Motion by Chris, second by Pat to allow the Mayor and the City Administrator to sign the agreement. MCU Bob stated the project would be completed by the second week in September. Motion by Pat, second by Barb to approve the Engineers report. MCU


IX) Public Works Jason updated the Council on the efforts working up to the Wild Rice Festival.


Casper Construction has completed the repairs at the sewer ponds. What they found was that a joint had pulled apart and the water was shooting out where it had been repaired before so this time they encapsulated the pipe in concrete and it should not be able to move again.


Jason went through a list of items that were damaged in the storm. The controls and motor at well house 5 and the to lift station panels damaged. The public works roof, the salt shed roof and the warming shack roof all were damaged or completely removed. Jason said that we will probably find more in the days to come. The Council thanked him and the entire public works staff for all of their efforts in response to the storm. Motion by Pat second by Barb to approve the Public Works report. MCU

X) Administrators Report Mark continued with some of the storm items that had not been covered. Mark met with the City’s insurance adjuster and went around with him to all of the areas that had damage. Most of the damaged items will be covered by insurance and anything that is not may be covered if the State declares this storm a disaster. Items such as overtime for all of the employees that were called in to deal with the storm, City street signs, tree loss in our parks, fuels used during the cleanup and response efforts.


Reminder to the Council of their tour at Enbridge Energy on July 13th.


Itasca County Historical Society has asked for a donation from the City. Chris said at this time he would suggest that we respectfully decline. This was the Council consensus.

Motion by Wade, second by Chris to approve the Administrators report. MCU


XI) Other Mayor Geving thanked Mark for his work during the storm.

Pat Asked if Mark could put a thank you in the paper listing all of the different organizations that were involved in the storm relief efforts. Motion by Pat second by Chris to place a thank you ad in the shopper.

XII) Adjournment  Motion by Chris, second by Wade to adjourn. MCU Meeting adjourned at 7:46 PM




Respectfully submitted by Mark Box City Clerk/Treasurer


Approved by the City Council at the regular meeting on July 13th, 2016 and signed by Mayor Geving.




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