Deer River City Council Minutes
CITY OF DEER RIVER
a) Regular Meeting Minutes
I) Present Mayor Geving, Council members Chris Reed, Pat Richards, Wade Reed and Barb Serfling. Also present Administrator Mark Box, Public Works Foreman Jason Lundquist, Police Chief Tammy Perry, City Engineer Bob Beaver, and reporter Louise McGregor.
II) Call to Order Meeting called to order at 6:00 PM
IV) Minutes Motion by Pat, second by Barb to approve the minutes of May 23rd, meeting as amended. MCU
V) Bills After discussion, motion by Pat, second by Chris to approve bills in the amount of $99,531.16 and inter-fund loans to cover negative fund balances. MCU
VI) City Attorney Not present. Andy had resolution 2016-17 and a warranty deed to sell City owned property the Council had advertised for bids. The highest bidder was John Olding in the amount of $6,500.00. Motion by Pat second by Chris to approve the sale property and to allow the Mayor and Mark to sign the Warranty Deed and Resolution 2016-17. MCU
VII) City Engineer Bob had the last pay estimate for the lift stations and pond inlet structure. The final pay request is for $40,658.12. Motion by Chris, second by Wade to pay the final pay estimate of $40,658.12. MCU
Bob is working on the Hwy 2 project and said the City portion of the project should be done by the end of June. Mayor Geving asked if there was going to be enough time to plan for additional projects and to secure funding. Bob said we would have time to search for the funding sources, design projects and have them ready to bid next spring. Motion by Pat, second by Barb to approve the Engineers report. MCU
VIII) Public Works Jason started with a thank you letter from The Deer River Health Care Foundation for the use of signs and cones they used during their fund raising event earlier this spring.
Jason asked if the Council was going to authorize the 2nd Ave NW street project this year. Jason met with the Northern Star Co-op and their engineers about the curb they want pour along the street. Jason said the issue with the street is that it is not to grade, so if they pour a curb there will be areas that may be sticking up 2 inches and as high as 5 inches. The Council wanted to set a working session to talk about this and other projects that need to be done.
Spring flushing complete, flower baskets are up and the watering trailer is up and running.
Jason had pictures of the Moose Lake Beach area to show the Council. Firewise used the beach area for their training this spring and they were able to clear a lot of the brush and open up the whole area. The City hauled in sand, painted the buildings, and put new railroad ties in the parking area. The beach is opened and being used by a lot of people. Steve Castellano has created a page about the beach on our web page.
Jason said they have been busy posting tall grass notices and all of those properties have been mowed or will be mowed shortly. Chris mentioned that the City will need to address the brush piles and the downed trees that are laying in residential yards.
Spray patching, dust control and the compost pile relocation are completed.
Jason had information on a camera system for televising the sewer mains. Jason asked if he could purchase this and the line tracing equipment that is needed. Both of these purchases would cost about $19,000.00. Jason said that one way to purchase these items is to build them into the cost of the Hwy 2 projects. Council wanted to look at this at budget time and talk about it then.
The new merry-go-round will be installed soon. We are waiting for one of the other construction projects in town to start pouring cement so we can order cement on one of their loads. We will also pour number 6 lift station base at the same time.
We are starting the second discharge at the ponds and when this is done we will have to do some repairs to the dike. The pipe has separated and is washing out the dike. The Cost estimate is around $4,500.00 to complete the repairs.
Motion by Pat, second by Barb to approve the Public Works report. MCU
IX) Administrators Report The United Way would like to place a box of toys in one of our parks as part of their Live Playbox program. There is no cost to the City. Mark met with them and decided to place the box of toys in Lions Park. The idea is to get kids outside and being active.
We did not receive any bids on the merry-go-round. Mark suggested that it be sold for scrap price. Jason said he would get the main part of the structure removed right away.
The planning Commission met to discuss zoning issues and will meet again on June 29th. They will bring their ideas to the council for consideration at a later date.
The School is removing bleachers at the football field and asked if the City would be interested in them in exchange for the player’s fees. They are priced at $2,000.00 each. Motion by Chris, second by Pat to take 5 sets of bleachers in exchange for the player fees. MCU
Lions Club has applied for a bingo permit.
Gayle has decided to go to 32 hrs per week. Mark said that he has approved the decrease in hours and it was effective June 13th. The Mayor asked if the union was okay with this move. Mark said that Gayle had talked with them and they did not have a problem with the decrease in hours. Mayor Geving wanted a memo of understanding written up from the union. Mark will have the union draft the memo. Council asked if the office will be staffed adequately. Mark said that we have been cross training and there will be no problems. Gayle has agreed to cover when office is going to be short.
Motion by Chris, second by Barb to approve Resolution 2016-15 excepting a donation from the Deer River Loins Club in the amount of $5,000.00 to help with the purchase of a new merry-go-round. MCU
Mark asked for approval to write off a utility bill and certify it to the County for a home that is going to be sold on a bank sale. Motion by Pat, second by Chris to authorize the utility bill to be certified to the County. MCU
Northern Star Coop is asking for a late charge to be credited to their account. They had mailed their payment on time and the City did not receive it until two week later. Council felt that the issue was with the post office and not the City. If we write this one off it would open up a door that we could not get closed. Consensus was not to credit the late charges.
Motion by Pat, second by Chris to approve Resolution 2016-16 supporting the Robin Baker Blue Berry Hills Ski trails. MCU
Motion by Chris, second by Wade to approve the ordinance amendments to 4.204, 4.208 and 8.312. MCU Motion by Chris, second by Barb to approve the Administrators report. MCU
X) Other Mayor Geving has talked with the City’s union rep. about the contracts. The Mayor said he would like to have the contracts done by budget time.
Mayor Geving asked the Council to have ideas on dates to set up a working session by the next meeting.
Wade said he would like something done with the dogs in his neighborhood. It is the same thing every year and nothing is getting done. Mayor Geving encouraged him to call the police office when the dogs are out. Wade was upset that when he does call he gets the Sheriffs dispatch center. Mayor Geving told him that is how it works for all of the outlying police departments.
XI) Adjournment Motion by Chris, second by Wade to adjourn. MCU Meeting adjourned at 7:34 PM
Respectfully submitted by Mark Box City Clerk/Treasurer
Approved by the City Council at the regular meeting on June 27th, 2016 and signed by Mayor Geving.